Last updated: 15 September 2026
1. Who we are
Simkin Associates Limited (“we”, “us” or “our”) is a company registered in England and Wales.
We are the data controller for personal information processed in connection with our business.
Registered company: Simkin Associates Limited
Company number: 17453214
Email: contact@simkinassociates.co.uk
2. Information we collect
We may collect personal information including:
- Names, job titles and organisation details
- Email addresses, telephone numbers and postal addresses
- Information contained in enquiries and correspondence
- Information relating to environmental consultancy projects
- Information contained in documents provided to us
- Billing and payment information
- Website and technical information, including information collected through cookies
We may obtain information directly from you, from your organisation or project team, from professional contacts, or from publicly available sources where relevant to our services.
3. How we use your information
We may use personal information to:
- Respond to enquiries and provide quotations
- Provide and administer our consultancy services
- Communicate with clients and project stakeholders
- Prepare reports and other deliverables
- Administer contracts, invoices and payments
- Maintain business and financial records
- Comply with legal and regulatory obligations
- Establish, exercise or defend legal claims
- Operate and secure our website and IT systems
We do not sell personal information.
4. Lawful basis for processing
We process personal information where necessary:
- To perform a contract or take steps at your request before entering into a contract
- To comply with legal obligations
- For our legitimate interests in operating and managing our business, provided those interests are not overridden by your rights
- With your consent, where consent is required
Where we rely on consent, you may withdraw it at any time.
5. Who we share information with
Where necessary, we may share personal information with:
- Our professional advisers, including accountants, lawyers and insurers
- Consultants, contractors and subcontractors working on our projects
- Banks and payment providers
- IT, website, email and cloud-service providers
- Regulators, public authorities or other organisations where required or permitted by law
- Other parties where necessary to provide our services
We use Microsoft 365, FreeAgent and GoDaddy as core business service providers.
Some service providers may process information outside the UK. Where this occurs, we will ensure that appropriate safeguards are in place as required by applicable data protection law.
6. How long we keep information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including to meet legal, accounting, contractual and insurance requirements.
When information is no longer required, we securely delete or dispose of it.
7. Your rights
Subject to applicable legal conditions, you have rights to:
- Access your personal information
- Have inaccurate information corrected
- Request deletion or restriction of your information
- Object to certain processing
- Receive your information in a portable format where applicable
- Withdraw consent where we rely on consent
To exercise your rights, please contact us at contact@simkinassociates.co.uk.
8. Complaints
If you have concerns about how we use your personal information, please contact us first.
You also have the right to complain to the Information Commissioner’s Office (ICO). Further information is available from the Information Commissioner’s Office.
9. Website analytics and cookies
We use Independent Analytics to understand how visitors use our website and to help us monitor and improve its performance. This may include information such as pages visited, referral sources, device and browser information, and approximate geographic location.
Independent Analytics operates directly on our website and stores analytics data within our website database. It does not use cookies to track visitors and does not send analytics data to external analytics services.
Our website may use cookies where necessary for its operation, security and functionality. Where we use any non-essential cookies or similar technologies that require consent, we will ask for your consent before they are used.
10. Changes to this Privacy Notice
We may update this Privacy Notice from time to time. The latest version will be published on our website together with the date of the most recent update.